Qualtrics
Written by Ian Ng, Founder
The Midweek Transformation: When Deadlines Met Delight and Laughter Filled the Office
Event Blueprint
- Client: Qualtrics Singapore
- Guest Count: 15 Dedicated Team Members
- Purpose: Swiftly Curated Team Bonding & Q3 Budget Utilisation
- Date: September 2023
- Location: Qualtrics On-Site Office, CBD
- The Wine: A Curated Macedonian Selection for Shared Discovery
The Opening Scene
Sometimes, the greatest show of appreciation is transforming a stressful deadline into an oasis of joy. Sam, a dedicated lead at Qualtrics, found himself facing the common corporate dilemma: a rapidly approaching Q3 deadline with just one week to plan—and expense—a meaningful team bonding event. The urgency was palpable, but his desire was clear: he didn’t want a rushed, obligatory activity; he wanted a moment worthy of his team’s dedication.
The Core Challenge
Sam faced a profound, time-bound challenge: the tyranny of the ticking clock. With only seven days, he needed to execute a unique, memorable event that would feel inspiring, not forced. He required a partner who could move with surgical speed while seamlessly handling two critical logistical elements: compliance-friendly invoicing for easy expensing and simple internal communication to encourage sign-ups. The risk was high: a lackluster, rushed event that would compound his team’s existing midweek fatigue as well as reduce the following quarter’s budget for meaningful team events.
The Unspoken Need
The deep, unspoken need was for a sanctuary from the deadline. Sam required a partner who would take complete ownership of the complexity, allowing him to simply click ‘send’ and trust that the outcome would be high-quality and fully compliant. He needed the assurance that even on a dreary Wednesday evening, the team would feel genuinely rewarded and connected, validating his effort to invest in their spirit.
Our Curated Response
We understand that speed without sacrifice is the highest form of service. Within a mere 48 hours of Sam’s first message, we put the entire plan into motion, focusing on the quiet, administrative details that bring the most relief to a client under pressure:
- Assured Compliance: We immediately provided a detailed, compliance-ready invoice that seamlessly fit Qualtrics’ internal financial processes.
- Effortless Sign-ups: We custom-created a simple, single-page RSVP PDF, transforming a multi-step internal process into a single, easy document for Sam’s internal communications.
- Full Ownership: We designed an elegant, on-site tasting for 15 guests and took on the full execution. Sam placed his trust in us, and from that moment, he didn’t have to lift a finger—he was free to simply anticipate the evening.
The Evening Unfolds
When we arrived on-site, the atmosphere was typical of a midweek office evening: quiet, diligent, and slightly weary after a long day of deadlines. But the moment the first glass was poured and our founder’s stories began—weaving approachable, insightful narratives—the room transformed.
The shift was instantaneous. Laughter filled the room. Jokes and light-hearted conversation began to bounce between colleagues. The ease of the tasting transformed the common area into a genuine social space, and wines were passed around with the kind of relaxed generosity you’d expect from a weekend gathering. The highest measure of success? Colleagues lingered, chatting, and connecting long after the session concluded, seamlessly moving past their corporate roles.
The Lasting Impression
The event was a clear, immediate triumph. The ultimate measure of its success was the organic desire to hold onto the memory: the next day, several team members reached out, wanting to purchase bottles of their favourite wines as a personal keepsake. While we are known for reserving our curated wines exclusively for the tasting experience and not for sale, we made a small, singular exception—honouring their deep connection to the moment and ensuring the memory could be cherished long after the evening ended. It proved that a time-sensitive decision, when executed with quiet assurance and high intention, can be the most effective and heartfelt investment a company makes in its people.
A Philosophy Shared
This story stands as a beautiful reminder of one of our core beliefs: Deadlines and corporate calendars do not change one fundamental truth—teams are made of people, and people crave connection. We exist to prove that even with tight timelines, there is never a reason to settle for a ‘checkbox’ event. A few hours of intentional, founder-led care can genuinely transform a team’s spirit, and we will always prioritize the integrity of the memory above all else.
Your Next Chapter (A Note To HR Leaders
If you are a Human Resources or Team Leader staring at a rapidly approaching deadline and a budget that needs utilising, know this:
A tight timeline doesn’t have to mean a half-baked experience. We specialize in providing the assured simplicity that allows you to deliver something truly memorable, compliant, and deeply appreciated, even at the eleventh hour.
Let us handle the complexity. Let’s Connect to design the intentional, laughter-filled experience that your team will genuinely cherish.
See Our Other Blog Posts
See how teams like yours turned everyday gatherings into something unforgettable. These aren’t just events — they’re moments people still talk about.